Top 7 event planning challenges and how to overcome them

Top 7 event planning challenges and how to overcome them

Planning an event can be both exciting and daunting. From managing logistics to ensuring attendee satisfaction, there are numerous challenges that event planners face.

Here are the top 7 event planning challenges and how you can overcome them, with some help from’s event software.

1. Budget management

Challenge: Keeping track of all expenses and staying within budget.

Solution: Utilise’s budgeting tools to monitor your expenses in real-time. The software allows you to track expenses, generate detailed financial business cases, ensuring you stay on track financially.

2. Time management

Challenge: Managing time effectively to ensure all tasks are completed on schedule.

Solution: Our event software offers comprehensive project management features, including customisable checklists, timelines, and reminders. This helps you prioritise tasks and manage your time efficiently.

3. Guest list and RSVP management

Challenge: Keeping track of guest lists and RSVPs can be a logistical nightmare.

Solution: simplifies this process with its intuitive guest list and RSVP management tools. You can easily send invitations, track responses, and manage attendee information all in one place.

4. Venue & supplier selection

Challenge: Finding the perfect venue or event supplier that meets all your event requirements.

Solution: Use’s extensive database to search for and compare venues & event suppliers. The platform provides detailed venue & event supplier profiles, including availability and reviews, making it easier to find the ideal location and partners for your event.

5. Vendor coordination

Challenge: Coordinating with multiple vendors and ensuring they meet your standards.

Solution: Although our vendor management feature is on the roadmap, you can currently use our event software to track and manage vendor contacts and communications. This ensures smoother coordination and helps prevent any last-minute surprises.

6. Data security

Challenge: Ensuring the security of attendee information and compliance with data protection regulations.

Solution: is ISO27001 certified and GDPR compliant, providing robust data security measures to protect sensitive information. You can confidently manage attendee data, knowing it’s secure and compliant with regulations.

7. Last-minute changes

Challenge: Handling last-minute changes and unexpected issues.

Solution: Our software’s flexible project management tools allow you to quickly adapt to changes. You can update event call sheets, and ensure that your team is aligned with the latest version, all from one platform.


Event planning comes with its set of challenges, but with the right tools, these can be easily managed.’s event software is designed to address these challenges head-on, providing a seamless and efficient planning experience. Start using today and transform the way you plan events.


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