A moodboard is an idea board for your event. While you browse eventplanner.net, you pin everything that inspires you: venues you are considering, caterers and other suppliers, articles with useful tips and even pages from other websites. Everything lands on one board, neatly sorted, so you never lose that one venue you saw last week. Moodboards are part of the event software of eventplanner.net, and every event gets its own board.

Want to see what Moodboards can do for you before you start? Have a look at the overview page first.

Where to find it: log in, choose event software in the main menu and open Moodboard in the menu of your event, under Plan.

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1. Start with an event

A moodboard always belongs to an event, so the first time you open Moodboards you are asked to create one. Click Add your first event, fill in a name, a date and the type of event, and save.

Your new event opens on its own, empty moodboard. Until you pin something, you see Add your first pin. Find suppliers & venues takes you to eventplanner.net to start looking, and How moodboards work opens this guide.

Tip: organising more than one event? Each event has its own board. Use the event switcher at the top of the event software to move between them.

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2. Pin what inspires you

A pin is anything you save to a moodboard. You add most pins while you browse eventplanner.net, from the page you are looking at. The Suggestions tab of your moodboard also brings businesses to you (see section 4). You need to be logged in to see the pin options.

Venues and suppliers

On a business page (a venue, caterer, photographer, ...), click follow at the top of the page. In search results and in lists of businesses, you click the heart on the photo instead. A small window opens:

• Under Pin to Moodboard, you see all your events. Tick the event (or events) you want to pin this business to. Untick an event to take the pin off that board again.
• Pin to new event creates a new event and pins the business to it straight away.
• Like at the top of the window follows the business for yourself, without pinning it to an event.

Good to know: a business you pin through this window is also added to that event's Suppliers list, so you can compare and select it there later, or straight from the moodboard with Add to suppliers list (see section 3). Removing the pin from the moodboard does not remove it from Suppliers.

Articles, TV episodes and posts

Found an inspiring article in the magazine, a TV episode, or a post by a business? Click Save next to the date of the article or the episode, or under the post. The same window opens: tick the event you want to save it to, or choose Pin to new event.

Links to other websites

Not everything that inspires you is on eventplanner.net. Click Add link at the top of your moodboard, paste the address of any web page in the Link field of the Paste a link window and click Add link. eventplanner.net fetches the page title, a short description and an image, and shows the link as a card on your board.

Note: the Add link button only appears once your moodboard holds at least one pin from eventplanner.net (a business, an article, a TV episode or a post). Links you added before stay on the board, even when you remove that pin later.

Tip: paste the complete address, including https://. Did you paste a link to a business page, article or post on eventplanner.net? Then it is pinned as that business, article or post, not as a link.

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3. Your moodboard

All your pins are on one board, newest first, each on its own card. Above the cards, a chip per category shows how many pins you have of each: All, then one chip per kind of business (all venues together, all caterers together, and so on), Articles, TV episodes, Posts and Links. Click a chip to only see those pins, and All to see everything again.

A business card shows its photo and logo, its name, category and city, and its review score. When you filled in the number of people in the settings of your event, a venue's card also says whether it is big enough for your guests: Fits 120 when its largest room holds them, Up to 80 in orange when it is too small. At the bottom of the photo, you see when it was pinned.

Click a card to open the business page, article or website. Links to other websites open in a new tab.

Finding a pin

On a board with many pins, type a word in Search pins... to find pins by their name, category, place or description. Filter narrows the board down further, on Supplier (Selected supplier or Not selected) and on Review score. The chips, the search and the filters work together. The filters stay in the address of the page, so you can bookmark a filtered board or send the link to a colleague.

Good to know: you only see the Supplier filter and the Selected supplier tag when you have access to the Suppliers tool of the event.

Contacting a business

The info button at the bottom of a business card (Contact) lists the ways to reach it: its website, Copy phone number, Request info and Get quote. A request you send from here is filed under this event, just like one you send from the business page.

Adding a business to your suppliers

Found the right one? Click Add to suppliers list on its card. A window opens with the details from its business page already filled in: the Supplier type, Email address, Phone number, Website, address and VAT number. Check or complete them and click Add to suppliers list. The business is now one of the selected suppliers of your event in the Suppliers tool, and its card shows Selected supplier instead. Click that tag to open the supplier there.

Good to know: the Suppliers tool is part of .PRO, so Add to suppliers list only shows when you have .PRO and may manage the suppliers of the event. Without .PRO, you can use everything else on the moodboard.

Removing pins

Click More actions (the three dots) on a card and choose Remove from moodboard. Confirm, and the pin disappears from this board, for everyone on the event. It stays on the moodboards of your other events, it is not deleted from eventplanner.net, and a business stays on your suppliers list.

To remove several pins at once, choose Select in the same menu and click the other cards you want to remove, or choose Select all. A bar above the cards counts them (2 selected). Click Remove 2 and confirm. Cancel stops selecting without removing anything.

Tip: hold Shift while you click a card to select every card between the last one you clicked and this one.

Good to know: there is no undo, so check what you selected before you confirm.

Good to know: a moodboard holds up to 400 pins per event. When a board is full, its event is greyed out in the pin window, with the message that you have reached the maximum number of pins. Remove a few pins to make room.

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4. Suggestions for your event

Next to Pins, the Suggestions tab shows up to 24 businesses on eventplanner.net that fit your event and are not on your board yet. They are picked for the Region in the settings of your event: venues near the city, and other suppliers that serve its province or country. The first suggestions are in the categories already on your board, so a board with venues gets more venues, followed by other kinds of suppliers, such as caterers or agencies. The selection changes every day.

Click Pin to moodboard on a card to put it on your board. It moves to the Pins tab and, like every business you pin, is added to the Suppliers list of your event. Contact works here too. The chips and Filter narrow the suggestions down by category, Review score, Distance (within 5, 10 or 20 km of the city, for an event in a city) and Capacity (Fits your guests or Too small for your guests, when you filled in the number of people).

Tip: the suggestions are only as good as your event settings. Fill in the Region and the Number of people of your event, and pin a few businesses you like: the suggestions follow.

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5. Work on it together

Moodboards are useful when you plan alone, and even more when you plan with a team, a client or a partner. Everyone you add to the event can look at the same board, and the people who are allowed to edit it can add their own ideas.

Add the people you work with in Team & access in the menu of your event, and set what each of them may do with the moodboard under Set contact access:

The access is set per tool, so you decide for every tool separately: a client can look at your moodboard without seeing your budget, for example. Read more in how to manage users in the event software.

When someone pins something new to the board, the other people with access to the moodboard get a notification: "name added a new pin to the event mood board".

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Frequently asked questions

Can I use Moodboards for free? Yes. Moodboards are part of the free event software. You only need an eventplanner.net account.

Do my contacts need an eventplanner.net account? Yes. To see a moodboard, a contact logs in with their own eventplanner.net account. They get access once you add them to your event in Team & access.

Can the businesses I pin see my moodboard? No. Your moodboard is only visible to you and the contacts you give access. A business does not see your event or your board. It does see in its statistics how often its business page was saved to moodboards, without your name.

I don't see my event in the pin window. Why not? The window only lists the events whose moodboard you may manage. If someone else owns the event, ask them to give you Manage access to Moodboards.

Can I add my own photos or files to a moodboard? Not directly. You can pin any web page as a link, for example a photo album or a shared folder, as long as it is publicly reachable.

How are the suggestions chosen? From the business pages on eventplanner.net in the region of your event, first in the categories already on your board. Businesses with a paid plan on eventplanner.net come first, and free business pages with a photo fill up the remaining places. The order changes every day, so every business gets its turn.

Why don't I see Add to suppliers list on a card? The button needs .PRO and Manage access to the Suppliers tool of the event. A business you already selected shows Selected supplier instead, and articles, TV episodes, posts and links have no supplier to add.

Are my pins copied when I copy an event? No. When you start a new event from a previous one, the new event starts with an empty moodboard.

Why did my link not get added? Check that you pasted the complete address, starting with https://. Some pages refuse to be read by other websites, and addresses that look unsafe are refused. In that case, try a different page of the same website.