Auvicom
Create an optimal experience with Hybrid Events
Auvicom|
2 November 2020

Video meetings or webinars with video streaming, everyone knows it nowadays. Due to the Covid-19 crisis, these technologies have gained momentum and are almost impossible to imagine without. The benefits of this new form of communication are enormous and organizations are now more than ever implementing them as an essential part of their meeting programs or events.

You would think nothing but benefits? There are also several drawbacks:

Participants miss the real event experience;

There is no human contact;

There is little to no interaction.


To provide an answer, Auvicom is fully committed to the concept of Hybrid meetings and events. With this we try to approach the event experience as much as possible without violating the Covid safety rules


What is a hybrid meeting?

The principle is simple. A hybrid meeting refers to the physical location of the participants. In such a meeting, a more limited group of people attending the meeting is in one and the same basic room. Other participants join the meeting via a video platform. A sophisticated hardware setup in the basic space ensures that the participants from outside can really “feel and perceive” the basic space as if they are physically present.


An example: You invite as many covid-proof people as possible to a basic room and you let the other group participate interactively via a video platform. We can propose our own streaming or conferencing platform (Lifesize, Vimeo, Youtube) but of course we can also perfectly use the platform of the customer (Zoom, Teams, Webex, Starleaf,…).


The basic space is fully equipped with automatic or manned cameras (the latter for larger events). These bring the speakers in perfect picture on the one hand, and with state-of-the-art microphones you also have passive audio capture on the other.


In addition, we provide a reverse experience by giving the external participants the opportunity to communicate as much as possible with the basic meeting room. We do this by providing screens, cameras, microphones and speakers around the central screen and also divided into the basic space in order to enhance the “virtual gathering”. In this way it seems as if every participant, wherever they are, is “present” in the base space.


Interaction with the external participants can be done via live video for smaller meetings or via SMS, chat box or special event apps where Auvicom also guides you. Here we usually work with a moderator.


Auvicom offers you, in addition to hardware and software and extensive technical knowledge, also and especially its many years of experience. This way you can entrust your event to our expertise with confidence.

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